QUEEN OF ALL SAINTS ACTIVITIES ASSOCIATION

WORK DUTY POLICY

The Activities Association is pleased to announce revisions to our work duty requirements and assignments. These policies apply to ALL sports registrations.

These revisions include:

At registration you will be required to immediately reserve an available work duty assignment.

If you are unable to fulfill your requirement you will be able to buyout of your work duty requirement at registration.

You will be required to sign up only once per household for each QASAA sport. Meaning, even if you have children playing in multiple grades for each sport, you will be required to fulfill only one work duty assignment.

Each team manager (head coach for the registering sport) is eligible for an exemption from work duty. To receive an exemption code, send an email request to your lay director prior to registration.

Why are we required to perform work duty?

·Work duty (concession stand, gym monitoring, etc) is an essential part of our athletic program.

·We cannot function as an organization without the involvement and participation of all of our families.

·Work duty promotes a sense of connection to our Parish community and the Activities Association.

·Concession revenue is a vital source of funding for our program, allowing us to provide the best sports programs in the area.

What is gym monitoring?

Click here for gym monitoring duties and responsibilities.

Why are we making these changes?

·Allows for a more equitable distribution of work duty requirements for all registered households.

·Better planning and staffing for our concession stands.

·The buyout option gives households who cannot or are not willing to fulfill their work duty requirement a more equitable alternative without putting extra burden on other households.

·Removes staffing responsibility from the team managers. Managers have enough to do without also being tasked with staffing our concession stands.

Buyout Fees - At the discretion of the Activities Association, work duty fees can change without notice. Depending upon our staffing needs, work duty fees can also change during an active signup session.

There are three levels of “buyout”.

1. At registration ~ $75.00

2. After registration, at least 30 days before your scheduled duty ~ $75.00

3. If the participant is a “No Show” ~ $150.00

Mandatory Buyout - The Activities Association strives to ensure that work duty shifts will be available to every registrant who desires one. Unfortunately, an imbalance may occur where all available work duty shifts have been assigned. If this happens, all subsequent registrants will be required to buyout of their work duty shift. To ensure the availability of a work duty shift during registration, it is in your best interest to register as early as possible. Delaying registration to the end of a registration session can result in you being required to buyout of your work duty requirement

At least 30 days before – If you find out you cannot work at least 30 days before your scheduled duty, it is your responsibility to find a replacement or request a change to an open shift. We ask that you first look at the online schedule and determine if there is someone you can contact and change work duties with and then notify This e-mail address is being protected from spambots. You need JavaScript enabled to view it of this change. If you cannot find someone to change with you, please look at the schedule online and email This e-mail address is being protected from spambots. You need JavaScript enabled to view it your top three choices of open slots that you would like to change to. Once your request has been processed you will be emailed verifying which shift you have been scheduled for. If no shifts are available, it is your responsibility to find a substitute. Please contact the work duty coordinators to let them know who is working your shift.  You also may exercise an “after registration buyout” of your work duty..

Within 30 days – If you are within 30 days of your scheduled duty, and you cannot work, it is your responsibility to find a substitute. Failure to find a substitute may result in you being assessed a "No Show" buyout fee. Contact the work duty coordinators to let them know who is working your shift.-  This e-mail address is being protected from spambots. You need JavaScript enabled to view it

No Show – Work duty only works if the participating households take their responsibilities seriously. Failure to show for a work duty assignment has consequences that should be considered. If you are a “no show” a block will be placed your online account that will prevent you from registering in subsequent sessions. The block will not be removed until the matter is resolved and the “No show” buyout fee is paid. It is your responsibility to contact the work duty coordinators -  This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Reminders - Prior to your scheduled duty, you will be reminded of your date and time. These reminders only work if your account contains a valid email address that you regularly check. If you want to be assured that you will get your reminders, please verify your email address when you register. Because of email filtering software, “business” email address may not receive correspondence from us. If you have never receive correspondence from the Activities Association please consider using a different email address that will allow our messages to reach you. Additionally, to ensure that our messages do not get routed to your spam or junk folder, please add This e-mail address is being protected from spambots. You need JavaScript enabled to view it to your email address book.

Priority – Work duty shifts are reserved strictly on a first-come, first-reserved basis. Early registrants will have more choices than those who register late. Work duty shifts cannot be reserved prior to registration.

Cancellations – You be notified via email or phone call if your work duty shift is cancelled. If your work duty shift is cancelled you may be placed in the work duty pool for the purpose of working another work duty shift later in the season.

Fees – At the discretion of the Activities association, work duty fees can change without notice. Depending upon our staffing needs, work duty fees can also change during an active signup session.

Shifts – Work duty shift lengths can and do vary depending on the day and time. Shift lengths can and will vary with each sports registration session.

Minimum Age – All workers must be at least 21 years of age (due to sale of alcohol and overseeing fan behavior during games) and they must be the parent/legal guardian or relationship of a child that participates in an Activities Association sponsored sport

Exemptions – Only the team manager / head coach of a QAS team is exempt from work duty.

Signoff Sheet – When you work your duty you will be required to sign a signoff sheet. This sheet indicates that you have fulfilled your work duty responsibilities. If you do not sign the sheet, you may be subject to the “No Show” buyout fee. If a signoff sheet is not available please contact the work duty coordinators - This e-mail address is being protected from spambots. You need JavaScript enabled to view it

No matter your situation, if you have questions, problems, or concerns regarding your work duty assignment it is always in your best interest to stay in contact with the work duty coordinators - This e-mail address is being protected from spambots. You need JavaScript enabled to view it

This policy is subject to change without notice at the discretion of the Queen of All Saints Activities Association Board.

If you have questions or concerns regarding this policy, please contact Chris Hackett